BCCSC Bylaws

No part of this site may be reproduced without written permission from the BCCSC webmaster. 
BYL AW S  OF T HE   B E ARD E D CO LLIE  C LUB  OF S O U T HERN  C ALI FO RNIA   ART I C LE   I  - M EMBERSHI P  Sec tion 1. Eligibility    There will be four types of membership. Any person who is in good standing with the  American Kennel Club and w ho subs cr ib e s to th e  pu r pos e s of th e  Club may  join on e  of th e  follo w in g:   1.   Sin g l e  Votin g   Mem b er ship  a.   Op e n to indi v iduals w ho w ill e njo y  all th e  p r i v il ege s of th e  Club ,  in c ludin g   v otin g  and holding offic e   b.    A ppli c ants fo r  indi v idual mem b er ships m ust atte nd tw o mee tin g s o r   eve nts b e fo re  b e in g   gr an te d full mem b er ship in th e   c lub.  2.    J oint Votin g   Mem b er ship a.   Op e n tw o adults re sidin g  in th e  s ame  hous e hold ,   w ho eac h w ill e njo y  all th e  p r i v il ege s of th e  Club ,  in c ludin g   v otin g  and holdin g  offi ce b.    A ppli c ants fo r  joint mem b er ships m ust atte nd tw o mee tin g s o r   eve nts b e fo re  b e in g   gr an te d full mem b er ship in th e   c lub.  3.    A sso c i ate  Sin g l e   Mem b er ship a.    Op e n to an indi v idual w ho w ill e njo y  all th e  p r i v il ege s of th e  Club ,   e x ce pt v otin g  o r   holding offic e 4.    A sso c i ate   J oint Mem b er ship  a.    Op e n to tw o adults re sidin g  in th e  s ame  hous e hold ,   w ho eac h w ill e njo y  th e  p r i v il ege s of th e  Club ,   e x ce pt v otin g  o r  holdin g  offi ce . W hil e   mem b er ship is not re s tr i cte d as to re sid e n ce,  th e  Club s p r i mary  pu r pos e  is to b e   re p re s e ntati ve   of th e  o w n er s ,  b ree d er s and e xhibito r s in th e   Greater  Los A n ge l e s are a. Sec tion 2. Du es  A. Dues for each type of membership shall be set by the Board of Directors. B. Du e s may  not e x cee d $50 . 00  p er   year C. Du e s are  p ay abl e  on o r  b e fo re  th e  fi r st d ay  of J anu ary  of eac h year D. Du e s rece i ve d on o r  af ter  O c tob er   1  of that year  in regar ds to n ew   mem b er ship w ill b e  appli e d to the balance of the current year and will cover the dues through the ensuing year.  E. N o mem b er   may   v o te  o r  hold offi ce   w hos e  du e s are  not c u rre nt.  F. Du r in g  th e   m onth of N o vem b er,   eac h mem b er   w ill b e  s e nt a s tateme nt of mem b er ship du e s fo r  th e   e nsuin g   year .  
Section 3. Election to Membership . Each    applicant    for    membership    will    complete    a    Board    approved    application    form    in    which    the   applicant    agrees   to    abide by the Constitution    and    Bylaws   and    the rules   of    the American   Kennel   Club. . In    addition,    each    member    and    each    applicant   for    membership    agrees    to    abide    by    the    Code    of    Ethics   as   prescribed   by   the   Bearded   Collie   Club of America. . The    application    will    state    the    name,    address,    and    carry    the    endorsement    of    one    member    in    good standing. . Accompanying    the    application,    the    prospective    member    will    submit    dues    payment    for    the    current   year    to   the   Membership   Chairperson.   All   applications   are   to be   filed   with   the   Secretary. . Applicants    shall    be    elected    at    a    meeting    of    the    board    of    directors,    meeting    in    executive    session,    by   a   tw o -­‐ thi r ds   vote    of    the    board    of    directors present and    voting.    The    vote    of    individual    board members   shall be   kept   confidential. . An      application      which      has      received      a      negative      vote      by      the      Board      may      be      presented      by      the   applicant's   endorser    at    the    next    club    meeting    and    the    members    may    elect    such    applicant    by    secret ballot with a favorable vote of 2/3 of the members present and voting. Section 4. Termination of Membership Members may be terminated: A. By    resignation.     Any    member    in   good    standing    may    resign    from    the    Club   upon   written    notice    to   the   Secretary.    No   resigning    member   will    be    relieved   of   debt    owed    to   the    club.    The    dues    obligations    are   considered    a   debt    to   the    Club and occur   on the   first   day   of the   fiscal   year. B. By lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues  remained unpaid 60 days after the first day of each fiscal year. In no case may a person be entitled to vote or  hold office at any club meeting if dues are unpaid as of the date of that meeting. C. By expulsion. Membership may be terminated by expulsion as provided in Article VI of these bylaws. ARTICLE II - CLUB MEETINGS AND VOTING Section 1. Club Meetings A. Club meetings will be held at least six times per year within the Greater Los Angeles area at such hour and place  as may be designated by the Board of Directors. B. Written notice of each such meeting will be given by the Secretary at least ten (10) days prior to the date of the  meeting. C. The quorum for such a meeting will be 20 percent of the voting members in good standing. D. All club notices shall be sent either via the US Postal Service or electronic mail in accordance with current AKC  policy.
Section 2. Special Club Meetings A. Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board. B. The Secretary will notify the membership of a Special Club meeting upon receipt of a petition signed by five  voting members of the Club who are in good standing. C. Such special meetings will be held in the Greater Los Angeles area at such a place, date and hour as may be  designated by the person or persons authorized herein to call such meetings. D. Written Notice of such a meeting will be mailed by the Secretary at least five (5) days and not more than fifteen (15)  days prior to the date of the meeting, and said notice will state the purpose(s) of the meeting, and no other Club business may be transacted thereat. E. The mailing of such notice will be deemed notice served. F. The quorum for such a special meeting will be 20 percent of the voting members in good standing. Section 3. Board Meetings A. Meetings    of   the    Board    of   Directors    will    be    held    at    least    six   times    per    year    within    the    Greater    Los   Angeles    Area    or   via   telephone   conference   call   or   via   video   conference   at   such   hour   and place   as may   be   designated   by   the   Board. B. Written notice of each such meeting will be given by the Secretary at least five (5) days prior to the date of the meeting. Notice of any matter and voting may use postal or electronic mail. C. Board meetings may be held via teleconference and/or video conference , provided that all participants can  hear and speak to one another at the same time. D. The quorum for such a meeting will be a majority of the voting members of the Board. Section 4. Special Board Meetings A. Special Meetings of the Board may be called by the President; B. The Board will be notified of a Special Meeting by the Secretary upon the receipt of a written request signed by  at least three members of the Board. C. Such special meetings will be held within the Greater Los Angeles area at such a place, date and hour as may be  designated by the person or persons authorized herein to call such meetings. Special Board meetings may be  held via teleconference and/or video conference. D. Any such notice will state the purpose(s) of the meeting and no other business will be transacted thereat. E. The mailing of such notice will be deemed notice served. F. A quorum for such a meeting will be a majority of the voting members of the Board. Section 5. Voting A. Each voting member in good standing whose dues are paid for the current year will be entitled to one vote at any  club meeting or election.
B. Proxy and m ail -­‐ in voting will not be permitted at any club meeting or election. Section 6. Waiver of Notice A. Attendance by a member at any meeting of the Club or of the Board of Directors will be deemed a waiver of notice by him/her, or the time and place of such meeting. ARTICLE III - DIRECTORS AND OFFICERS Section 1. Board of Directors The Board of Directors shall comprise the Officers, two Directors and the Immediate Past President A.   The officers shall be President, Vice President, Secretary, and Treasurer, all of whom will be voting members  in good standing and all of whom will be elected to a on e year  term or until their successors are elected. The  Immediate Past President will serve in a non -­‐ v otin g  advisory capacity. B.   Directors shall be members in good standing and will be elected for a on e -­‐ year  term or until their successors  are elected. General management of the Club’s affairs will be entrusted to the Board of Directors. Section 2. Officers The Club’s officers, consisting of the President, Vi ce Pre sid e n t,  Secretary and Treasurer will serve in the respective  capacities both with regard to the Club and its meetings and the Board and its meetings. A. The President shall 1.  Preside at all meetings of the Club and of the Board, and will have the duties and powers normally appertaining to the office of President in addition to those particularly specified in these Bylaws. 2.  Be an ex officio member of all committees except the Nominating Committee. B. The Vice -­‐ Pre sid e n t  shall 1. Exercise the duties of the President whenever the President will be absent, unable, or unwilling to act. 2. Perform other duties as will from time to time be imposed on him/her by the President or the Board of Directors. C. The Secretary shall 1. Conduct club correspondence, notify members of meetings, and notify officers and directors of the election  to office. 2. Keep a record of all meetings of the Club and of the Board and of all matters of which a record will be  ordered by the Club. 3. Keep and maintain a current master copy of the constitution and bylaws and all addenda and Standing Rules. 4. Maintain the official membership roster.
5. Perform other duties as will from time to time be imposed on him/her by the President or Board of Directors. D. 1.      Collect   and receive   all monies   due   or   belonging   to the   Club. 2.      Deposit   monies   in a bank   account   designated   by   the   Board,   in the   name   of the   Club. 3.            Maintain   the    books    that    shall   be    open    at    all   times    to   inspection    by    the    Board    and   an   oral    report   of   the    condition   of the   Club’s   finances   and every   item   of receipt   or   payment   not   before   reported   will be   given   at   every   meeting. 4.      Submit   a written   report   of the   Club’s   finances   to the   Board   on a quarterly   basis. 5. Present, at the annual meeting, an accounting of all monies received and expended during the previous fiscal  year. 6.      The   Treasurer   will   be   bonded   in such   an amount   as the   Board   of Directors   will   determine. Section 3. Vacancies A. Any vacancies occurring on the Board during the year will be filled until the next annual meeting by a majority vote of all the remaining members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose. B. The Vice -­‐ Pre sid e n t  will automatically fill a vacancy in the office of President, and the Board will appoint a new Vi ce President. Section 4. Indemnification A. Every Officer and Director of the Club will be indemnified by the Club against all expenses and liabilities, including  actual and reasonable counsel fees and amounts paid in settlement, incurred or imposed upon him/her in connection with any threatened, pending or completed action, suit or proceeding, whether civil, criminal,  administrative, or investigative and whether formal or informal, to which he or she may be party or in which he or  she may become involved by reason of his/her being or having been an Officer or Director of the Club, whether or  not he or she is an Officer or Director at the time such expenses are incurred, except as otherwise prohibited by law;  provided that, in the event of any claim for reimbursement or indemnification hereunder based upon a settlement by  the Officer or Director seeking such reimbursement or indemnification, the indemnification herein will apply only if the Board of Directors (with the Officer or Director seeking reimbursement abstaining) approves such settlement and reimbursement is being in the best interest of the Club. The foregoing right of indemnification will be in addition to and not exclusive of all other rights to which such Officer or Director may be entitled. B. At least ten (10) days prior to payment of any indemnification, which it has approved, the Board of Directors will notify all Club members thereof. C. The Board of Directors is authorized to carry Officers and Directors liability insurance covering acts of the Officers and Directors of the Club in such amounts as it will deem appropriate.
ARTICLE IV - THE CLUB YEAR, ANNUAL MEETING, ELECTION Section 1. Club Year A.  The Club’s fiscal year will begin on the first day of January and end December 31. B.   The Club’s official year will begin immediately at the conclusion of the election at the annual meeting and will  continue through the election at the next annual meeting. Section 2. Annual Meeting A.  The annual meeting will be held in the month of April at which Officers and Directors for the ensuing year will be  elected by secret ballot from among those nominated in accordance with Section 4 of this Article. B.   New Officers will take office beginning immediately upon conclusion of the election and each retiring officer will  turn over to the successor in office all properties and records relating to that office within 30 days after the  election. Section 3. Elections A.  The nominated candidate receiving the greatest number of votes for each office will be declared elected. B.   The nominated candidates for other positions on the Board who receive the greatest number of votes for such  positions will be declared elected. C.   In case of a tie, the attending voting membership will be polled. The Board will select two tellers to handle the  ballots. D.  The Secretary will retain all ballots for ninety (90) days after the election. Section 4. Nominations A. No person may be a candidate in a Club election who has not been nominated. B.   By the month of November, the Board will select a Nominating Committee consisting of two members and one  alternate, not more than one of whom may be a member of the Board. A Club member only may be selected to serve on the Nominating Committee for one (1) term and is ineligible to serve in such capacity for the next one  term. The Secretary will immediately notify the committee members and alternates of their selection. The Board will  name a chair for the committee and it will be such person’s duty to call a committee meeting, which will be held on or before January 15. C. The committee will nominate one candidate for each office and available positions on the Board and, after securing  the written consent of each person so nominated, will immediately report their nominations to the Secretary in writing. D. Upon receipt of the Nominating Committee’s report, the Secretary will, before February 1, notify the membership in writing of the candidates so nominated. E.  Any voting member present may make additional nominations at the March meeting. A written statement of willingness to serve signed by the nominated person must accompany all nominations. No person may be a candidate  for more than one position, and the additional nominations, which are provided for herein, may be made only 
from among those members who have not accepted a nomination of the Nominating Committee. F. Nominations cannot be made at the Annual Meeting or in any manner other than provided in this section. ARTICLE V - COMMITTEES Section 1 A.  The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty  shows, matches, obedience trials, herding, agility, membership and other fields which may well be served by  committees. B.   Such committees will report to the Board. C.   Special committees may also be appointed by the Board to assist with particular events or projects. D.  Committee  appointments automatically expire on April 30 of each year or at the completion of the event or project unless  specifically extended by the Board. All committee records and club properties relating to that committee will be turned  over to the club at that time. ARTICLE VI - DISCIPLINE Section 1. The American Kennel Club Suspension A.  Any member who is suspended from any privileges of The American Kennel Club automatically will be suspended  from the privileges of the Club for a like period. Section 2. Charges A.  Any member may proffer charges against a member for alleged misconduct prejudicial to the best interest of the  Club or the breed. 1.   Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00,  which will be forfeited if such charges are not sustained following a hearing. 2.   The Secretary will promptly send a copy of the charges to each member of the Board or present the charges at a Board meeting, and the Board will first consider whether the actions alleged in the charges, if proven, might  constitute conduct prejudicial to the best interest of the Club o r th e  breed. 3.   If the Board considers that the charges do not allege conduct, which would be prejudicial to the best interest of the Club or the breed it may refuse to entertain jurisdiction. 4.   If the Board entertains jurisdiction of the charges, it will fix a date of a hearing by the Board not less than three  (3) weeks nor more than six (6) weeks thereafter. The Secretary will promptly send one copy of the charges to the  accused member by registered mail together with a notice of the hearing and an assurance that the
defendant may personally appear on his/her own defense and bring witnesses if he or she wishes. Section 3. Board Hearing A.  The Board will have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant will be treated uniformly in that regard. B.   Should the charges be sustained after hearing all the evidence and testimony presented by the complainant  and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from  all privileges of the Club for not more than six months from the date of the hearing. C.   And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be  expulsion. In such case, the suspension will not restrict the defendant’s right to appear before his/her fellow  members at the ensuing Club meeting which considers the Board’s recommendation. D.      Immediately    after    the    Board    has   reached    a   decision,    its   findings    will    be    put    in   written    form    and   filed   with    the   Secretary.   The   Secretary   will   notify   each   of the   parties   of the   Board’s   decision   and penalty, if any. Section 4. Expulsion A.  Expulsion of a member from the Club may be accomplished only at the meeting of the Club following a Board  hearing and upon the Board’s recommendation as provided in Section 3 in this article. Such proceedings may  occur at a regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30)  days after the date of the Board’s recommendation of the expulsion. B.   The defendant will have the privilege of appearing on his/her own behalf, though no evidence will be taken at  this meeting. C.   The President will read the charges and the Board’s findings and recommendation, and will invite the  defendant, if present, to speak in his/her own behalf if he/she wishes. D.  The members present will then vote by secret written ballot on the proposed expulsion. E.   A  tw o -­‐  thirds vote of those present and voting at the meeting will be necessary for expulsion. If expulsion  is not so voted, the Board’s suspension will stand. ARTICLE VII - AMEN D MEN T S A.  Amendments to the Constitution and Bylaws may be proposed by the Board of Directors or by written petition  addressed to the Secretary, signed by 20 percent of the voting membership in good standing. B.   Proposed amendments will be promptly considered by the Board of Directors and must be submitted to the  members with recommendations of the Board by the Secretary for a vote within three (3) months of the date  when the petition was received by the Secretary. C.   The Constitution and Bylaws may be amended by a tw o -­‐ thi r ds secret vote of the voting members
present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting sent to each member at least two weeks prior  to the date of the meeting. D.  No amendment to the b y -­‐ l aw s shall become effective until approved by the board of directors of the American Kennel Club. ARTICLE VIII - DISSOLUTION  Section 1. Dissolution A.  The Club may be dissolved at any time, following written notice to the Membership, and by the calling of a Special Meeting where the consent of not less than tw o -­‐ thi r ds of the voting members present is required. B.   In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or  involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets  of the Club will be distributed to any members of the Club, but after payment of the debts of the Club, its property and assets will be given to a charitable organization for the benefit of dogs, selected by the Board of Directors.
ARTICLE IX - ORDER OF BUSINESS Section 1. Club Meetings The order of business, so far as the character and nature of the meetings may permit, will be as follo w s : Role Call Minutes of las t  meeting  Report of President Report of Secretary  Report of Treasurer Reports of Co mm i ttee s Election of Officers and Board (at Annual Meetings only) Unfinished Business New Busin es s Adjourn ment
Section 2. Meetings of the Board of Directors The order of business, unless otherwise directed by a majority vote of those present, will be as follo w s : Reading of minutes of last  mee tin g Report of S ecretary Report of T re asu rer Reports of Co mm i ttee s Unfinished Busin es s New Busin es s Adjourn ment
ARTICLE X - PARLIAMENTARY  AU T H O RI T Y The    rules    contained    in   the    current    edition    of   Robert‘s    Rules    of   Order.    Newly    Revised,    will    govern    the   Club   in   all   cases   to   which    they    are    applicable    and   in   which    they    are    consistent    with    these    Bylaws    and   any    other    special    rules    of   order   the   Club may   adopt. Bearded   Collie   Club of Southern   California   -­‐    Founded   January   12,   1997 Constitution and Bylaws  -                                       Approved   April 5,   1997 Amended April 11,  1999 Amended Dec. 2,  2000 Amended April 13,  2003 Amended October 30,  2007 Amended April,  2009 Amended November,  2011 Amended February 24, 2014/AKC approved  8/20/2014
Copyright © BCCSC 2016-
Bearded Collie Club of Southern California's ByLaws
Acceptance and use of the information contained on this website constitutes an acknowledgement that the user hereby releases and indemnifies the BCCSC, its officers, directors, members and agents from any and all liability and damages by the user as a result of any information obtained from this website.

BCCSC Bylaws

No part of this site may be reproduced without written permission from the BCCSC webmaster. 

BYLAWS OF THE BEARDED COLLIE CLUB OF SOUTHERN CALIFORNIA  ARTICLE I - MEMBERSHIP Section 1. Eligibility There will be four types of membership. Any person who is in good standing with the American Kennel Club and who subscribes to the purposes of the Club may join one of the following: 1. Single Voting Membership  a. Open to individuals who will enjoy all the privileges of the Club, including voting and holding office.  b. Applicants for individual memberships must attend two meetings or events before being granted full membership in the club.  2. Joint Voting Membership  a. Open two adults residing in the same household, who each will enjoy all the privileges of the Club, including voting and holding office.  b. Applicants for joint memberships must attend two meetings or events before being granted full membership in the club.  3. Associate Single Membership  a. Open to an individual who will enjoy all the privileges of the Club, except voting or holding office.  4. Associate Joint Membership  a. Open to two adults residing in the same household, who each will enjoy the privileges of the Club, except voting or holding office. While membership is not restricted as to residence, the Club’s primary purpose is to be representative of the owners, breeders and exhibitors in the Greater Los Angeles area. Section 2. Dues  A. Dues for each type of membership shall be set by the Board of Directors. B. Dues may not exceed $50.00 per year.  C. Dues are payable on or before the first day of January of each year.  D. Dues received on or after October 1 of that year in regards to new membership will be applied to the balance of the current year and will cover the dues through the ensuing year.  E. No member may vote or hold office whose dues are not current.  F. During the month of November, each member will be sent a statement of membership dues for the ensuing year. Section 3. Election to Membership A. Each applicant for membership will complete a Board approved application form in which the applicant agrees to abide by the Constitution and Bylaws and the rules of the American Kennel Club. B. In addition, each member and each applicant for membership agrees to abide by the Code of Ethics as prescribed by the Bearded Collie Club of America. C. The application will state the name, address, and carry the endorsement of one member in good standing. D. Accompanying the application, the prospective member will submit dues payment for the current year to the Membership Chairperson. All applications are to be filed with the Secretary. E. Applicants shall be elected at a meeting of the board of directors, meeting in executive session, by a two-­thirds vote of the board of directors present and voting. The vote of individual board members shall be kept confidential. F. An application which has received a negative vote by the Board may be presented by the applicant's endorser at the next club meeting and the members may elect such applicant by secret ballot with a favorable vote of 2/3 of the members present and voting. Section 4. Termination of Membership Members may be terminated: A. By resignation. Any member in good standing may resign from the Club upon written notice to the Secretary. No resigning member will be relieved of debt owed to the club. The dues obligations are considered a debt to the Club and occur on the first day of the fiscal year. B. By lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remained unpaid 60 days after the first day of each fiscal year. In no case may a person be entitled to vote or hold office at any club meeting if dues are unpaid as of the date of that meeting. C. By expulsion. Membership may be terminated by expulsion as provided in Article VI of these bylaws. ARTICLE II - CLUB MEETINGS AND VOTING Section 1. Club Meetings A. Club meetings will be held at least six times per year within the Greater Los Angeles area at such hour and place as may be designated by the Board of Directors. B. Written notice of each such meeting will be given by the Secretary at least ten (10) days prior to the date of the meeting. C. The quorum for such a meeting will be 20 percent of the voting members in good standing. D. All club notices shall be sent either via the US Postal Service or electronic mail in accordance with current AKC policy. Section 2. Special Club Meetings A. Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board. B. The Secretary will notify the membership of a Special Club meeting upon receipt of a petition signed by five voting members of the Club who are in good standing. C. Such special meetings will be held in the Greater Los Angeles area at such a place, date and hour as may be designated by the person or persons authorized herein to call such meetings. D. Written Notice of such a meeting will be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting, and said notice will state the purpose(s) of the meeting, and no other Club business may be transacted thereat. E. The mailing of such notice will be deemed notice served. F. The quorum for such a special meeting will be 20 percent of the voting members in good standing. Section 3. Board Meetings A. Meetings of the Board of Directors will be held at least six times per year within the Greater Los Angeles Area or via telephone conference call or via video conference at such hour and place as may be designated by the Board. B. Written notice of each such meeting will be given by the Secretary at least five (5) days prior to the date of the meeting. Notice of any matter and voting may use postal or electronic mail. C. Board meetings may be held via teleconference and/or video conference , provided that all participants can hear and speak to one another at the same time. D. The quorum for such a meeting will be a majority of the voting members of the Board. Section 4. Special Board Meetings A. Special Meetings of the Board may be called by the President; B. The Board will be notified of a Special Meeting by the Secretary upon the receipt of a written request signed by at least three members of the Board. C. Such special meetings will be held within the Greater Los Angeles area at such a place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Special Board meetings may be held via teleconference and/or video conference. D. Any such notice will state the purpose(s) of the meeting and no other business will be transacted thereat. E. The mailing of such notice will be deemed notice served. F. A quorum for such a meeting will be a majority of the voting members of the Board. Section 5. Voting A. Each voting member in good standing whose dues are paid for the current year will be entitled to one vote at any club meeting or election. B. Proxy and mail-­‐in voting will not be permitted at any club meeting or election. Section 6. Waiver of Notice A. Attendance by a member at any meeting of the Club or of the Board of Directors will be deemed a waiver of notice by him/her, or the time and place of such meeting. ARTICLE III - DIRECTORS AND OFFICERS Section 1. Board of Directors The Board of Directors shall comprise the Officers, two Directors and the Immediate Past President A. The officers shall be President, Vice President, Secretary, and Treasurer, all of whom will be voting members in good standing and all of whom will be elected to a one-­‐year term or until their successors are elected. The Immediate Past President will serve in a non-­voting advisory capacity. B. Directors shall be members in good standing and will be elected for a one- ­‐year term or until their successors are elected. General management of the Club’s affairs will be entrusted to the Board of Directors. Section 2. Officers The Club’s officers, consisting of the President, Vice-­‐President, Secretary and Treasurer will serve in the respective capacities both with regard to the Club and its meetings and the Board and its meetings. A. The President shall 1. Preside at all meetings of the Club and of the Board, and will have the duties and powers normally appertaining to the office of President in addition to those particularly specified in these Bylaws. 2. Be an ex officio member of all committees except the Nominating Committee. B. The Vice-­President shall 1. Exercise the duties of the President whenever the President will be absent, unable, or unwilling to act. 2. Perform other duties as will from time to time be imposed on him/her by the President or the Board of Directors. C. The Secretary shall 1. Conduct club correspondence, notify members of meetings, and notify officers and directors of the election to office. 2. Keep a record of all meetings of the Club and of the Board and of all matters of which a record will be ordered by the Club. 3. Keep and maintain a current master copy of the constitution and bylaws and all addenda and Standing Rules. 4. Maintain the official membership roster. 5. Perform other duties as will from time to time be imposed on him/her by the President or Board of Directors. D. The Treasurer shall 1. Collect and receive all monies due or belonging to the Club. 2. Deposit monies in a bank account designated by the Board, in the name of the Club. 3. Maintain the books that shall be open at all times to inspection by the Board and an oral report of the condition of the Club’s finances and every item of receipt or payment not before reported will be given at every meeting. 4. Submit a written report of the Club’s finances to the Board on a quarterly basis. 5. Present, at the annual meeting, an accounting of all monies received and expended during the previous fiscal year. 6. The Treasurer will be bonded in such an amount as the Board of Directors will determine. Section 3. Vacancies A. Any vacancies occurring on the Board during the year will be filled until the next annual meeting by a majority vote of all the remaining members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose. B. The Vice-­President will automatically fill a vacancy in the office of President, and the Board will appoint a new Vice-­President. Section 4. Indemnification A. Every Officer and Director of the Club will be indemnified by the Club against all expenses and liabilities, including actual and reasonable counsel fees and amounts paid in settlement, incurred or imposed upon him/her in connection with any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, or investigative and whether formal or informal, to which he or she may be party or in which he or she may become involved by reason of his/her being or having been an Officer or Director of the Club, whether or not he or she is an Officer or Director at the time such expenses are incurred, except as otherwise prohibited by law; provided that, in the event of any claim for reimbursement or indemnification hereunder based upon a settlement by the Officer or Director seeking such reimbursement or indemnification, the indemnification herein will apply only if the Board of Directors (with the Officer or Director seeking reimbursement abstaining) approves such settlement and reimbursement is being in the best interest of the Club. The foregoing right of indemnification will be in addition to and not exclusive of all other rights to which such Officer or Director may be entitled. B. At least ten (10) days prior to payment of any indemnification, which it has approved, the Board of Directors will notify all Club members thereof. C. The Board of Directors is authorized to carry Officers and Directors liability insurance covering acts of the Officers and Directors of the Club in such amounts as it will deem appropriate. ARTICLE IV - THE CLUB YEAR, ANNUAL MEETING, ELECTION Section 1. Club Year A. The Club’s fiscal year will begin on the first day of January and end December 31. B. The Club’s official year will begin immediately at the conclusion of the election at the annual meeting and will continue through the election at the next annual meeting. Section 2. Annual Meeting A. The annual meeting will be held in the month of April at which Officers and Directors for the ensuing year will be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. B. New Officers will take office beginning immediately upon conclusion of the election and each retiring officer will turn over to the successor in office all properties and records relating to that office within 30 days after the election. Section 3. Elections A. The nominated candidate receiving the greatest number of votes for each office will be declared elected. B. The nominated candidates for other positions on the Board who receive the greatest number of votes for such positions will be declared elected. C. In case of a tie, the attending voting membership will be polled. The Board will select two tellers to handle the ballots. D. The Secretary will retain all ballots for ninety (90) days after the election. Section 4. Nominations A. No person may be a candidate in a Club election who has not been nominated. B. By the month of November, the Board will select a Nominating Committee consisting of two members and one alternate, not more than one of whom may be a member of the Board. A Club member only may be selected to serve on the Nominating Committee for one (1) term and is ineligible to serve in such capacity for the next one term. The Secretary will immediately notify the committee members and alternates of their selection. The Board will name a chair for the committee and it will be such person’s duty to call a committee meeting, which will be held on or before January 15. C. The committee will nominate one candidate for each office and available positions on the Board and, after securing the written consent of each person so nominated, will immediately report their nominations to the Secretary in writing. D. Upon receipt of the Nominating Committee’s report, the Secretary will, before February 1, notify the membership in writing of the candidates so nominated. E. Any voting member present may make additional nominations at the March meeting. A written statement of willingness to serve signed by the nominated person must accompany all nominations. No person may be a candidate for more than one position, and the additional nominations, which are provided for herein, may be made only from among those members who have not accepted a nomination of the Nominating Committee. F. Nominations cannot be made at the Annual Meeting or in any manner other than provided in this section. ARTICLE V - COMMITTEES Section 1 A. The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, matches, obedience trials, herding, agility, membership and other fields which may well be served by committees. B. Such committees will report to the Board. C. Special committees may also be appointed by the Board to assist with particular events or projects. D. Committee appointments automatically expire on April 30 of each year or at the completion of the event or project unless specifically extended by the Board. All committee records and club properties relating to that committee will be turned over to the club at that time. ARTICLE VI - DISCIPLINE Section 1. The American Kennel Club Suspension A. Any member who is suspended from any privileges of The American Kennel Club automatically will be suspended from the privileges of the Club for a like period. Section 2. Charges A. Any member may proffer charges against a member for alleged misconduct prejudicial to the best interest of the Club or the breed. 1. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00, which will be forfeited if such charges are not sustained following a hearing. 2. The Secretary will promptly send a copy of the charges to each member of the Board or present the charges at a Board meeting, and the Board will first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or the breed. 3. If the Board considers that the charges do not allege conduct, which would be prejudicial to the best interest of the Club or the breed it may refuse to entertain jurisdiction. 4. If the Board entertains jurisdiction of the charges, it will fix a date of a hearing by the Board not less than three (3) weeks nor more than six (6) weeks thereafter. The Secretary will promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear on his/her own defense and bring witnesses if he or she wishes. Section 3. Board Hearing A. The Board will have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant will be treated uniformly in that regard. B. Should the charges be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. C. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension will not restrict the defendant’s right to appear before his/her fellow members at the ensuing Club meeting which considers the Board’s recommendation. D. Immediately after the Board has reached a decision, its findings will be put in written form and filed with the Secretary. The Secretary will notify each of the parties of the Board’s decision and penalty, if any. Section 4. Expulsion A. Expulsion of a member from the Club may be accomplished only at the meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 in this article. Such proceedings may occur at a regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30) days after the date of the Board’s recommendation of the expulsion. B. The defendant will have the privilege of appearing on his/her own behalf, though no evidence will be taken at this meeting. C. The President will read the charges and the Board’s findings and recommendation, and will invite the defendant, if present, to speak in his/her own behalf if he/she wishes. D. The members present will then vote by secret written ballot on the proposed expulsion. E. A two-­thirds vote of those present and voting at the meeting will be necessary for expulsion. If expulsion is not so voted, the Board’s suspension will stand. ARTICLE VII - AMENDMENTS A. Amendments to the Constitution and Bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary, signed by 20 percent of the voting membership in good standing. B. Proposed amendments will be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary. C. The Constitution and Bylaws may be amended by a two-­‐thirds secret vote of the voting members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting sent to each member at least two weeks prior to the date of the meeting. D. No amendment to the by-­‐laws shall become effective until approved by the board of directors of the American Kennel Club. ARTICLE VIII ­ DISSOLUTION Section 1. Dissolution A. The Club may be dissolved at any time, following written notice to the Membership, and by the calling of a Special Meeting where the consent of not less than two-­‐thirds of the voting members present is required. B. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club will be distributed to any members of the Club, but after payment of the debts of the Club, its property and assets will be given to a charitable organization for the benefit of dogs, selected by the Board of Directors. ARTICLE IX - ORDER OF BUSINESS Section 1. Club Meetings The order of business, so far as the character and nature of the meetings may permit, will be as follows: Role Call Minutes of last meeting Report of President Report of Secretary Report of Treasurer Reports of Committees Election of Officers and Board (at Annual Meetings only) Unfinished Business New Business Adjournment Section 2. Meetings of the Board of Directors The order of business, unless otherwise directed by a majority vote of those present, will be as follows: Reading of minutes of last meeting Report of Secretary Report of Treasurer Reports of Committees Unfinished Business New Business Adjournment ARTICLE X - PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert‘s Rules of Order. Newly Revised, will govern the Club in all cases to which they are applicable and in which they are consistent with these Bylaws and any other special rules of order the Club may adopt. Bearded Collie Club of Southern California - Founded January 12, 1997 Constitution and Bylaws -­ Approved April 5, 1997 Amended April 11, 1999 Amended Dec. 2, 2000 Amended April 13, 2003 Amended October 30, 2007 Amended April, 2009 Amended November, 2011 Amended February 24, 2014/AKC approved 8/20/2014
Copyright © BCCSC 2016-
Acceptance and use of the information contained on this website constitutes an acknowledgement that the user hereby releases and indemnifies the BCCSC, its officers, directors, members and agents from any and all liability and damages by the user as a result of any information obtained from this website.